Conveniences of Electronic Invoicing for Businesses

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DescriptionElectronic invoicing, or e-invoicing, such as the name implies, could be the electronic exchange of invoice documents from the supplier along with the customer. Electronic invoicing goes beyond merely sending a PDF receipt with a customer via email. A genuine e-invoicing option is a solution where an electric invoice is transmitted and received seamless between the supplier's accounts receivable system as well as the customer's accounts payable system. E-invoicing documents are usually exchanged in EDI or XML formats. (Source: E-Invoicing Basics)

Why switch from a manual, paper-based system to a electronic invoicing system? Paper-based method is notoriously time-consuming and vulnerable to errors. Therefore, paper invoicing will have higher costs and longer processing lifecycles.

Inspite of the widespread adoption of automation for most business processes, accounts payable and accounts receivable processes remain largely manual (Source: Dolphin Corp).

Great things about~advantages of~important things about E-Invoicing for Suppliers

Switching to e-invoicing solves these complications, resulting in faster processing, lower transaction costs, greater visibility, and significant savings. From the business perspective, e-invoicing delivers many benefits throughout the AR / AP process.

To begin with, there's no mail to sort, distribute, or open. Not only this, e-invoicing eliminates costs associated with paper bills, envelopes, and postage. Plus, it will take a smaller amount time for you to process generate bill payment. With all the new system, you can create and distribute a complete batch of invoices with only a few clicks. (Source: Pay Simple)

Next, there isn't any data entry required. Considering that the payment arrives in the buyer's accounts payable system automatically, the accounts payable clerk doesn't need to type in the data personally. E-invoicing eliminates the chance of mistakes and ensures accuracy. Likewise, you don't need to scan paper bills, another manual method that needs time and can be vulnerable to errors including illegible scans.


Meanwhile, all invoices are instantly and securely delivered. By reduction of mail from your equation, you're also eliminating a couple of days from receipt to payment. Similarly, electronic payments speed the process and mean you don't have to wait in line on the bank to deposit your dollars.

Electronic invoices are really simple to store and reference, without physical file cabinets required. While you contact customers, it is possible to will include a link or attachment on the original payment receipt, purchase order, or related documentation.

Great things about~advantages of~important things about E-Invoicing for Buyers

E-invoices offer benefits for your customers also. By way of example, you'll be able to give a selection of payment options for example debit, credit, and ACH. Paperless system also opens the door to automated reminders full of integrated "pay now" buttons that hyperlink to into your market. Your customers' accounts payable team will appreciate without having to manually enter data or scan paper bill, too.

Switching to e-invoicing saves money and time, a win-win for both sides.

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Created31 Jul 2019
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